Records Management Assistant – Genius Brain Limited Full Time

Genius Brain Limited is an HR consulting firm providing HR solution to both businesses and individuals. The company provides quality service and strives to establish strong, long-term relationships with its clients. The company aims at matching the right skill with the job to be performed mainly focusing on the long-term benefits for both the individual and the organization.

Their services include Talent hunting, Training and development, talent sourcing, Job search, factory hands & support services, operating procedures etc.

Job Description

Job Profile

The Records Management Assistant’s role is to administer, maintain and coordinate records management activities under the guidance of a supervisor. He will also be involved in all activities related to the client’s records management system and ensure the integrity of
records management activities and adherence to related procedures.

Responsibilities and Duties:

• Responsible for the management and maintenance of records in a safe and secure manner
• Ensure access to records as assigned to authorized personnel (internal and external)
• Process and catalogue electronic and paper records in preparation for storage
• Review documents for content and under guidance assign document classifications and registration numbers
• Process, scan and index records
• Responsible for document/record distribution and/or their uploading on shared information platforms, or other designated databases
• Knowledgeable in accessioning, arranging and describing archival materials or records
• Organize the transport of paper records to the storage facilities and undertake storage facilities activities
• Maintaining office equipment and records facilities
• Coordinate with team members in generating and maintaining reports
• Update paperwork and maintain task documentation
• Ensure compliance of corporate etiquette, policies, procedures and guidelines
• Maintain internal resources inventory and office common areas
• Perform clerical duties and errands as required

Compensation

• a1,100.00 GHC per month
• Lunch allowance (twice a week)
• Other allowances associated with tasks

Required Skills or Experience

Education: 

• Diploma in Archival Science or Records Management or Information Studies from a recognized institution

Prior Work Experience:

• At least two (2) years in the relevant post
• Administrative or clerical experience
• Excellent computer skills, notably in Microsoft Office applications (Word, Outlook, PowerPoint, Excel)

Competencies and Skills:

• Punctuality, efficiency, reliability and detail orientation.
• Commitment: actively contributes to achieving organisational goals in a structured
• and measured manner
• Communication: clearly and transparently communicate with colleagues and stakeholders
• Collaboration: works effectively with others on common goals and fosters a positive,
• trust-based working environment; able to work independently and in a team
• Integrity: acts in a manner consistent with the Organization’s core values and
• principles
• Accountability: takes responsibility for own action and delegated work
• Initiative: proposes and initiates new ideas, activities and projects
• Flexibility: responds positively and effectively to changing circumstances
• Managing performance helps to maximize team performance by providing active
• feedback and skill development opportunities
• Diversity: respects others and values their diverse perspectives and contributions
• Time management: Ability to prioritize tasks and self-organization skills.

Working conditions/ Preference

• Age limit: 20 – 24 years; MALE
• Includes both office work and records facility duties requiring the ability to lift 50 lbs. boxes,
• walking, sitting, kneeling, climbing ladders and bending.
• Applicant should reside within the Spintex, Nungua, Teshie or Burma Camp environs.
  

  How To Apply

  Interested candidates should send their detailed curriculum vitae with contact; phone, details of at least three (3) referees and email address to the address below on or before close of business on 31st  August, 2022.  Only shortlisted applicants will be contacted.  Please read all sections of this announcement carefully.

  The HR Manager

  Genius Brain & Services

  Email: [email protected]

  The successful candidate will be expected to commence work immediately.