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Purpose of Job
Develop and deliver a range of protocol activities during events such as training/information seminars, conferences, publicity events, dinners and luncheons in line with protocol policies, strategies and programmes within the AfCFTA Secretariat
Main Functions
- Follow up on the activities of the division, including monitoring and evaluating progress made in line with a predefined strategic plan;
- Suggest new and expand on existing policy areas for planned research;
- Contribute in conducting analysis and generating accurate reports in a timely manner for the respective Unit/Division and AfCFTA Secretariat internal use;
- Assist in setting the overall research direction of a relevant policy area;
- Responsible for the delegation and execution of defined research areas;
- Engage with relevant mid-level stakeholders and develop working relationships. Support the promotion of the activities of the Division including preparing leaflets, guidelines and fact sheets;
- Assist in drafting reports and participate in the preparation of budget and work programmes related to the functioning of the Unit/Division;
- Provide technical support to internal and external stakeholders
Specific Responsibilities
- Prepare information guidelines for delegates and participants of AfCFTA Secretariat’s meetings on the modalities of accreditation and seating plans
- Assist in the preparation of the Diplomatic list of State Parties of the AfCFTA Secretariat and keep protocol related documents of historical value and ensure their periodical update
- Ensure the ceremonial items such as Mast flags; desk flags, car pennant and nameplates of Member States are properly procured and correctly used inappropriate places
- Custodian of the Secretariat ceremonial items (Mast flags; desk flags, car pennants, nameplates as well as the gifts etc…)
- Supervise the work of Protocol Assistants reporting to him/her
- Provide protocol assistance to staff and handle in-house and external enquiries
- Undertake Airport duties of welcoming/and seeing-off VIPs and other personalities at the airport, VIP lounge arrangements, etc…
- Maintains working relationships with airline personnel, immigration and customs officers under the guidance of the Manager;
- Coordinate with events management staff for effective progression of the event, briefing them about the standard events protocol;
- Oversees the work of the staff under his/her supervision;
- Oversees the processing of Exit Visas for the departing staff;
- Perform other related duties as may be assigned
Academic Requirements and Relevant Experience
- A Bachelor’s Degree in International Relations, Diplomacy, Political Sciences, Public Administration, Humanities or any other related discipline with 5 years of relevant work experience in areas of Protocol Services,
or - A Master’s Degree in Social Sciences, with specialization in International Relations and Diplomacy or in related field with 2 years of relevant work experience in Protocol services
- Supervisory experience is an added advantage
Required Skills
- Oral and written communication skills
- Excellent analytical thinking and problem-solving skills
- Planning and organizational skills
- Ability to successfully manage ambiguity
- Ability to work across business units/geographies; cultural sensitivity
- Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic) and fluency in another AU language(s) is an added advantage;
Leadership Competencies
- Strategic Insight
- Developing Others
- Change Management
- Managing Risk
Core Competencies
- Teamwork and Collaboration
- Accountable and Complies with Rules
- Learning Orientation
- Communicating with Influence…
Functional Competencies
- Analytical thinking and problem-solving
- Job Knowledge and information sharing
- Drive for Results
- Continuous Improvement Focus
How To Apply