Procurement Coordinator – Puma Energy Full Time

Main Purpose:

Managing and carrying out Procurement activities across a wide range of categories and for all internal departments
Creatively explore different approaches in negotiation agreements to achieve the greatest cost reductions for Puma Energy
Align objectives with different functional areas, mainly with Operations, Maintenance and Retail
Ensure appropriate Procurement Service Levels to the business within the country for the procurement process, quickly adapting to changes

Key Responsibilities::

Ensure the business has a timely supply of goods and materials it requires
Demonstrate value for money for the company in the country when money is being spent with suppliers
Apply Puma Energy’s Procurement processes ensuring all necessary controls, approvals and reporting is carried out in the country

Planning, Operations and Monitoring

Initiate, lead and coordinate all procurement activities (processing requisitions, creating purchase orders, spot purchases, tenders, negotiation, expediting supply, supply market intelligence, benchmark) related to his/her country
Proposes negotiates and ensures the appropriate Procurement Service Levels to the business within the country, including cost/benefits objectives
Monitor and report Procurement KPIs for his / her country (e.g. savings, number of tenders)
Is responsible for controlling the supplier’s payment terms under Procurement scope
Leads initiatives pursuing optimization of the Total Cost of Ownership, establishing plans, directions and controls
Perform price benchmark to ensure that Puma Energy prices are consistent within the market

Sourcing and Negotiation

Validates country targets and consolidates the country’s negotiations to ensure the best costs/benefits for the company
Lead multi-discipline teams in charge of negotiations for his / her country
Creatively explore different alternative approaches in negotiation agreements to achieve the greatest cost reduction for Puma Energy
Identify, propose and lead savings initiatives related to:
- Technical requirement (e.g. standardization, value engineering)
- Volumes (e.g. consolidation / rationalization)
- Vendors market (e.g. new vendors sourcing)
- Price (e.g. payment terms, warranty, lump-sum, life cycle)

Co-responsible with Regional Procurement and Global Sourcing to implement regional and global negotiations within the country and evaluate the local impact of the company’s procurement policies
Propose, validate, initiate and follow-up vendor qualification requests (KYC)
Build/maintain a network of contacts and develop top country Procurement relationships with suppliers
Represents Puma Energy to suppliers, ensuring suppliers know what is expected of them and markets the opportunity for suppliers to supply Puma Energy

Selecting suppliers and contracting

Define/propose shortlists of vendors for RFI/RFP/RFQ
Pilot and organize RFI/RFP/RFQ
Negotiate commercial terms of contracts
Ensures that the outcomes of negotiation are translated into contracts (Frame Agreements)
Cooperation with the Legal department for all contracts
Manage contracts/issues (e.g. vendors dispute, invoices, warranty) in close cooperation with stakeholders
Monitor and report on contract’s performance and savings
Organize contract reviews during the execution of contract/return on experience at the end of the contract

General Management

Be the primary point of contact for the country relating to all non-oil procurement activities supporting the general management team
Assure implementation of Procurement policies, programs and procedures, and provide guide and advice to the business and country management
Have a clear understanding of functional areas challenges and opportunities regarding Procurement matters to provide guide and advice in decision-making processes
Understanding the main difference in business activities and processes at Puma Energy (e.g. Retail, Maintenance, Operations, Aviation, etc.)

Profile

Undergraduate degree in Procurement or Business or Engineering
Ideally Oil & Gas industry experience in mid-stream and multi-site retailing
Business acumen, capable of understanding business/marketing strategies
2-3 years Procurement experience
Ability to manage commercial relationships with Suppliers at the local level
Mature leadership and with excellent organization, negotiation and project management skills
Problem solver, team player and can deal effectively with people who hold opposing views, tolerate conflicts and ambiguity
Communicates effectively, persuasive speaker and is a good listener
Good knowledge of Finance for Project Evaluation
Basic functional expertise ERP systems
Working knowledge of legal matters relating to Procurement
Able to accurately manage high levels of data
Demonstrates integrity and ethics working in line with Puma Energy Code of Conduct
French and English required

Key Relationships and Department Overview: