Applications are to be submitted electronically to
before 5 pm on January 7, 2022.
Applicants should clearly state the title of the job they are applying for in the subject line of their email and application letter.
The Administrative Assistant will collaborate with the Backbone and National Support Team for the “Adaptive Learning ecosystems” programme to perform a full suite of highly skilled operational duties, specifically, procurement, purchasing, travel and logistical support and general administrative support such as scheduling of meetings, coordinating preparation for meetings with key stakeholders and taking minutes at
Reporting:
- Reports to Procurement and Logistics officer
- No Line Management responsibility.
ESSENTIAL JOB RESPONSIBILITIES
PROCUREMENT AND PURCHASING
- Order of supplies and services for programme activities.
- Manageofficeinventory and office supplies, including records management, supply replenishments and assets procured for the programme.
- Maintain an up-to-date asset register for all assets procured by the programme.
- Undertake periodic physical verification of programme assets.
- Work under the guidance of the Procurement and Logistics Office to select appropriate procurement mechanisms to contract service providers for the implementation of programme related activities.
- Ensure all procurement and purchasing activities are conducted in
LOGISTICAL AND ORGANISATIONAL SUPPORT
- Arrange travel bookings for team members.
- Provide logistical support for workshops, meetings and other programme related activities including working with T-TEL’s finance and operations team to ensure that all procedures are followed to ensure compliance.
GENERAL ADMINISTRATION
- Perform any other administrative duties as may be assigned by the Procurement and Logistics Officer.
CANDIDATE SPECIFICATION
- HND or Diploma Level qualification required (Bachelor’s degree preferred)
- A minimum of 4 years’ experience working in an office setting.
- Excellent written and verbal communication skills in English.
- Ability to multi-task and prioritize projects.
- Ability to complete complex administrative tasks with minimal supervision.
- Good communication and relationship-building skills.
- Reliable and team player.
- Demonstrable ability to deliver to deadlines.
- Ability to work in a fast-paced and changing environment.
- Proactive in raising issues with management and resolving identified problems.
- StrongICTskills and full competence in the use of MS Outlook, Teams, Word, Excel and PPT; experience with the Google Suite and other video conferencing software will be highly desirable.
How To Apply